Annual General Meeting (AGM)

2017 ANNUAL GENERAL MEETING

Date: Monday, April 24, 2017
Time: 8:00pm
Location: Jim Durrell Recreation Centre - 1265 Walkley Road

AGENDA | 2016 Minutes | PROXY | 2016 Financial Statements

**UPDATE: Laurel Carlton notified the Board of Directors on April 4, 2017, that she will be resigning as a Director effective April 24, 2017. There will therefore be 5 vacant positions on the Board. The proxy documents have been updated to reflect that each member will be able to select 5 individuals for election to the Board, instead of 4.

The Annual General Meeting (AGM) is a meeting of the general membership of OCUA, which is comprised of any individual players who have an active Zuluru account and participated in a league or event in the past year can participate in the meeting and vote. All members of the Association are invited to attend.

The AGM will include a brief presentation from the Board of Directors, and is an opportunity for the membership vote on motions brought forward by the Board of Directors (BOD) or general membership, as well as the election of new directors to the BOD.

Details about member motions and proxies are below. If you have any questions about the AGM, please contact the Board Chair at chair@ocua.ca. Specific questions about the election of new Board members should be directed to the Chair of the Nominations Committee at nominations@ocua.ca.

Member motions

Any member wishing to propose an item for discussion at the meeting may do so by moving that the agenda be amended to include such item.

Proxy voting

Members are allowed to nominate a proxy to vote in their stead. The person holding the proxy must attend the meeting in person, and may hold no more than 5 proxied votes. Members under 16 years of age may not hold proxies; however they can collect and transfer proxies to their parent or guardian.

Members wishing to proxy their vote are required to adhere to this process:

(1) Contact the person you wish to proxy your vote to, in order to ensure that they will be at the meeting so that they may vote in your place.

(2) After confirming that your proxies will be present and are willing to act on your behalf, complete the proxy form. Present the form to your proxy so that she or he may present it at the Annual General Meeting.

Quorum requirement for AGM

The quorum requirement is determined by the count of members eligible to vote as of March 23, 2017, in accordance with the association’s by-laws. Quorum for the 2017 AGM shall be 80 members attending in person or by proxy.