CUCs 2024

CANADA'S PREMIER ULTIMATE EVENT IS COMING TO OTTAWA! 

History | Volunteers 

HISTORY

The Canadian Ultimate Championships (CUC) Series is a series of provincial and national tournaments. The series takes place every summer with teams from across the country competing to represent at the Canadian Ultimate Championships. Teams must qualify through Regional Events. There are eight divisions to compete in: junior open, junior women, open, women, mixed, open masters, women’s masters and mixed masters.

The first Canadian Ultimate Championships were held in 1987 in Ottawa, Ontario. As the event continued to grow, divisions have been separated to create their own unique tournaments. In 2013, the Junior Open and Junior Women’s divisions were separated from the adult divisions. As of 2016, the Adult Mixed division will run as its own stand-alone event.

Ottawa last hosted the CUC - Seniors & Juniors - in 2017 and we cannot wait to welcome everyone back in 2024!

VOLUNTEERS

OCUA is looking for (8) interested volunteers to fill the key roles that make up the Local Organizing Committee (LOC). The LOC is responsible for the overall planning and execution of the CUCs 
Interested? Contact Dave Brown at CUC2024@ocua.ca.  

LOC Roles & Responsibilities

• Sponsorship for the CUC is split between Ultimate Canada and the TOC. The lead for sponsorship will be taken by Ultimate Canada and there may be multi-year agreements that Ultimate Canada has in place before the tournament. These agreements will be passed on to the Sponsorship Manager and TOC as early as possible
• Ultimate Canada reserves rights around sponsorship in the following areas: tournament merchandise, discs and travel/accommodations
• Establish a sponsorship program for local tournament sponsors and pass this information on to UC
• Recruit sponsors, especially for in-kind areas.
• Ensure all CUC commitments to sponsors are carried out on time (i.e. meeting print deadlines, ensuring logos are on the website, etc.)

• Establish a bank account for the CUC or use an existing organizational account
• Let UC know who cheques should be written out to and where they should be mailed
• Let UC know 2 weeks in advance about any cheques needed
• Establish guest fees price(s) for CUC and coordinate with UC to set up guest pass purchasing
• Report expenses in a timely fashion
• Follow the maximum allowable budgets listed in the bid template
• Work to obtain grants where applicable
• Put a policy in place to ensure volunteers keep receipts from expenses
• Apply for local grants
• Implement cash control measures for petty cash
• Keep all receipts for the event
• Provide budget updates in accordance with hosting agreement schdule

• Recruit and assign volunteers too positions
• Order all volunteer shirts and prizes
• Set up and administer the volunteer check in booth
• Ensure all volunteers receive their shirts, passes and anything required to fulfill their volunteer duties.
• Volunteer benefits
• Set volunteer position descriptions

• Assign score keepers
• Train score keepers
• Collect score sheets promptly
• Set up large score sheets
• Ensure the main score board is in the same location as the head scorekeeper (should be at disc central)
• Any other secondary score boards need to have a volunteer in charge of ensuring it is kept up to date
• Obtain training on how to use UC scoring software for entering scores
• Communicate with the UC Competition Director on competition issues: ie. Ties, Flow of score sheets, schedule
• If the site venue is large enough that multiple horns are required, the Head score keeper is responsible for assigning people to the additional horns. The UC Competition Director will be in charge of the primary horn.

• Work with Ultimate Canada to send sample schedule to potential transportation companies to get quotes
• Work with Ultimate Canada to create the shuttle schedule for event
• Be on-site each morning to help load shuttles

• Junior Party
  • Coordinate junior friendly social event at some point during the event that does not conflict with Junior Women and Junior Open finals.
  • Stay within budget
• Adult Party
  • Coordinate the adult party for the Saturday night.
  • Preferred venue would be a private venue that is not open to the general public.
  • A transportation plan must be provided from the host hotels to the party venue for any host hotels not within walking distance to the party venue.
• Manage the Player packs
  • Coordinate with all player pack contributors.
  • Integrate player accreditation into the player pack
  • Attend both Adult and Junior Captains meeting to give out player packs

7. Field Services Manager:

• Responsible for overseeing essential logistics such as:
  • Parking
  • Water
  • Site set up and tear down
  • Garbage
  • Port-a-potties
  • Tents
  • Medical
  • On-site transportation (golf carts, etc.)

8. Communications & PR Manager

• Write and distribute media releases
• Website
• Coordinate press releases and media communication with Ultimate Canada
• Facilitate any on-site interviews with local media
• Implement social media plan to market CUC/Master’s
• Point person for on-site photographers