What's New

  • 2014 ANNUAL GENERAL MEETING Date: Tuesday, September 23rd, 2014Time: 6:30 pmLocation: Merivale High School – 1755 Merivale Road, Ottawa, ONRoom: the Cafetorium AGENDA | 2013 MINUTES | PROXY | 2013 Audited financial statements The Annual General Meeting (AGM) will be held to elect the new directors to the Board of Directors (BOD) and to vote on any motions brought forward by the BOD or the general membership.
  • The Ottawa Carleton Ultimate Association is looking for candidates interested in serving on the Board of Directors. The Board of Directors is responsible for the governance of the Association. In general terms, this means that the Board is responsible for supervising the Executive Director, providing strategic planning and vision, and developing and implementing corporate policy. There are four Directorships up for election this year. Three of these positions are for a two year term and one is for a one year term, all starting at the time of the election. The three candidates receiving the highest number of votes will serve for the two year terms. The election will take place at the September 2014 Annual General Meeting.
  • OCUA is pleased to announce the return of the O-Town Throwdown Tournament. This not-to-miss event will take place on Saturday, September 6th 2014, at UPI. What better way to say good-bye to the lush UPI fields for the year than to play a one-day tournament for regional supremacy?!?!
  • Adult Co-ed Recreational League teams have multiple options to play in the fall. With the shortened season, most teams opt to play one weeknight (Mon-Thurs) and one day of the weekend (morning or afternoon). There will be an individual registration option on Wednesday evening for a HAT team. Get a discount when you register both a weeknight and a weekend team!
  • Application Deadline: August 22nd, 2014 Anticipated Start Date: September 29th, 2014 Position: OCUA Executive Director Type of position: Full-time

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Bonne Année 2014 - Volunteer Form

The 2014 Bonne Année Tournament needs your help! We need awesome volunteers to make this tournament a success!

2014 Annual General Meeting

2014 ANNUAL GENERAL MEETING

Date: Tuesday, September 23rd, 2014
Time: 6:30 pm
Location: Merivale High School – 1755 Merivale Road, Ottawa, ON
Room: the Cafetorium

AGENDA | 2013 MINUTES | PROXY | 2013 Audited financial statements

The Annual General Meeting (AGM) will be held to elect the new directors to the Board of Directors (BOD) and to vote on any motions brought forward by the BOD or the general membership.

All members of the Association are invited to attend the AGM. In our bylaws, OCUA identifies players as members rather than teams, and therefore, anyone who has an active Zuluru account can participate in the meeting and vote.

There will also be a brief presentation from the Board of Directors.

A few details about member motions and proxies are below. If you have any questions, you are welcome to e-mail Tanya Gallant, Chair of the Nominations Committee at nominations@ocua.ca.


1. Submitting proposals/member motions for the Annual General Meeting
Members may submit, to the Board of Directors, proposals/member motions. These proposals should be sent to Tanya Gallant, Chair of the Nominations Committee at nominations@ocua.ca.

Each proposal must contain:

  • A full description of the motion;
  • Reason(s) to put it to the membership; and
  • Arguments for the proposal.

The BOD shall send an e-mail to the member confirming receipt of the proposal(s).

The BOD has the discretion to accept or reject member motions. It may also amend or reject any member motion that it has accepted, if in its judgment, such an amendment or rejection is appropriate in light of any event occurring between the acceptance of the member motion and the Annual General Meeting. Such events may include, but are not limited to, BOD action on the member motion or the submission of an overlapping member motion.

2. Cutoff for proposals/member motions

Friday, September 5th, 2014 at 5:00 P.M. EDT

In order for member motions to be included on the 2014 Proxy document, they must be submitted by September 5th, 2014 at 5:00 P.M. (for approval). Member motions submitted after that date may be raised at the AGM but will not be included on the proxy document; however, voters that appoint a proxy will have the option of providing their proxy with the discretion to vote on any late member motion not included on the form, if they so choose. A refusal to grant such discretion will result in the proxy holder being unable to vote on those late motions at the AGM.

3. Release of proxy documents

Monday, September 8th, 2014

The release of the proxy document at this time will provide sufficient time for members to find proxies and to submit their forms to OCUA. It should be noted that members may attempt to line up proxies even before the proxy documents themselves are released.

Members wishing to proxy their vote are required to adhere to this process:

a. Contact the person you wish to proxy your vote to, in order to ensure that they will be at the meeting so that they may vote in your place.
b. After confirming that your proxies will be present and are willing to act on your behalf, complete the proxy form (see below). Present the form to your proxy so that she or he may present it at the Annual General Meeting.
c. Inform those individuals of any specific way that you wish for them to vote on an issue to be presented to the AGM, if applicable.

Individuals shall be allowed to hold and vote a maximum of six votes at the AGM, inclusive of votes they hold as a member of the Association, and votes they hold as a proxy.

Members under 16 years of age may not hold proxies; however they can collect and transfer proxies to their parent or guardian.

To help streamline voting for members of the board (which is a ballot election, rather than show of hands for motions) members with proxies are invited to contact Tanya Gallant, Chair of the Nominations Committee at nominations@ocua.ca. This is not necessary, but will prevent the need for the proxy to line up multiple times (in the case that their last names are not close in the alphabetical list).

4. Release of 2014 Annual General Meeting Agenda

Monday, September 15th, 2014

5. 2014 OCUA Annual General Meeting

Tuesday, September 23rd, 2014 at 6:30 P.M. EDT

6. Quorum requirement for AGM

The quorum requirement will be determined by the count of members eligible to vote as of September 12th, 2014. Stay tuned for a quorum update.

7. 2014 Election of Directors for the Board

Tuesday, September 23rd, 2014

The election of Directors will take place at the AGM as outlined in this Call for Nominations.

Please note that voting by e-mail or other electronic means is NOT permitted.

File attachments: 

2014 Call for Nominations - Board of Directors

The Ottawa Carleton Ultimate Association is looking for candidates interested in serving on the Board of Directors. The Board of Directors is responsible for the governance of the Association. In general terms, this means that the Board is responsible for supervising the Executive Director, providing strategic planning and vision, and developing and implementing corporate policy.

There are four Directorships up for election this year. Three of these positions are for a two year term and one is for a one year term, all starting at the time of the election. The three candidates receiving the highest number of votes will serve for the two year terms. The election will take place at the September 2014 Annual General Meeting.

Candidates will be acclaimed if the number of candidates running for election is less than or equal to the number of electable positions. In the event of acclamation and if required, the newly elected Board members will determine who shall receive the 1-year term through discussion; in the event that a decision cannot be reached the one year term shall be determined by lot amongst the indeterminate candidates.

Anyone interested in deciding whether they would want to run for the Board is invited to meet directly with current members of the nominations committee. If interested in meeting with members of the nominations committee, or if you have any questions about what is involved in serving as a Director, please contact the Interim Board Chair, Brian Kells, at: chair@ocua.ca.

Who Can Run for the Board?

Any OCUA member is eligible to run for the OCUA Board of Directors. Potential candidates can be nominated by the Nominations Committee or by the Membership.

The minimum requirement is the submission of the following as a condition of acceptance for the election:

  • Signatures of 25 regular members of the Association supporting the candidacy (this requirement is waived if you choose to go through the Nominations Committee; see below)
  • Declaration that there is no conflict of interest inherent in the candidacy (you are not part of competing organization, for instance)

Beyond the minimum requirements, however, OCUA encourages all candidates to submit to a formal evaluation process by the OCUA Nominations Committee. This committee’s mandate is to assess candidates against the needs of the Association, and to recommend outstanding candidates to the Membership. An endorsement by the Nominations Committee is not a guarantee of election - an open vote of all Members will still determine the Board - but it is our hope that the committee’s dedication to finding the best possible candidates will resonate with the Membership and provide the details necessary to make an informed choice for the future of our Association.

The 2014 Nominations Committee is:

  • Tanya Gallant, Director (Committee Chair)
  • Brian Kells, Interim Chair
  • Andrew Smith, Director

Nominations by Committee

To submit your candidacy to the Nominations Committee, please send an email outlining your skills and your interest in serving as a Director, and send it as soon as possible, but no later than Friday September 5th 5PM EDT, to: nominations@ocua.ca.

Please include the word "nominations" in the subject line. You will receive confirmation of receipt within 24 hours. Submissions received after the deadline will not be considered for the 2014 election.

Nominations from the Membership

If you would like to stand for the Board of Directors, but choose to bypass the Nominations Committee, you must submit your name directly to the Committee Chair no later than Friday September 5th 5PM EDT, along with the signatures of 25 regular members of the Association supporting the candidacy, and your Declaration that there is no conflict of interest inherent in the candidacy. Submissions received after the deadline will not be considered for the 2014 election.

To submit your candidacy directly to the Committee Chair, please email: nominations@ocua.ca.

Please include the word "candidate" in the subject line. You will receive confirmation of receipt within 24 hours.

Required Commitment

In general, the Director position will require:

  • A one-year or two-year commitment to the Board
  • 2-6 hours of work per week
  • Regular communication via email and phone with other Directors and the membership
  • Attendance at Board meetings; usually 2 hours in length, occurring monthly

Depending on participation on various projects and committees, this commitment could be increased. Time commitment may also be higher at certain times of year (spring is a usual busy time).

General Competencies

In general, OCUA seeks candidates who are passionate about the sport of ultimate, enthusiastic about the opportunity to grow the Association and possess the following competencies:

  • Integrity and mutual support (Spirit of the Game)
  • Strong leadership and management capabilities
  • Communication and diplomacy skills
  • Team-building and facilitation
  • Flexibility and innovation
  • "Big Picture" vision

Please note that, while the ideal candidate is an ultimate player who is familiar with OCUA, the game, and our community, a candidate from outside the community, but who demonstrates the necessary enthusiasm, commitment, and skills required can be considered for election as an Associate Member of the OCUA.

Experience

The Board of Directors is always interested in candidates with specific skill sets or experience. Experience in any of the following fields is not required, but would be a strong asset:

  • Marketing, communications and media relations
  • Legal
  • Fundraising & sponsorship
  • Facilities management
  • Sports management
  • Human resources
  • Information technology
  • Finance
  • Tournaments and member relations •
  • Risk and safety

We always like to hear from our members. Please don't hesitate to contact us if you have any comments, suggestions or feedback at board@ocua.ca.

Regards,

Brian Kells

Interim Chair of the Board

chair@ocua.ca

O-Town Throwdown Tournament

OCUA is pleased to announce the return of the O-Town Throwdown Tournament. This not-to-miss event will take place on Saturday, September 6th 2014, at UPI. What better way to say good-bye to the lush UPI fields for the year than to play a one-day tournament for regional supremacy?!?!

ONLINE REGISTRATION NOW OPEN!

There will be seven hat teams representing the different areas of the national capital region, and one hat team dedicated to out-of-town players. Register now to ensure that you get a spot on your regional team! Will the Kanata Millionaires program their way past the Centretown Gunners? Can the Orleans Councillors overcome the long commute to dominate the mysterious Out-of-Towners? Est-ce que les Allumettes de Gatineau sont capable de battre les Vanier Wildcats?

Individual registration is $35, and will include a BBQ lunch, a team t-shirt with an original O-Town logo, and a minimum of three games! You can sign up as a pair with someone from your region. Proceeds from the event will be split 75/25 between our recreational youth and junior ultimate programs, and the Ottawa Junior Competitive Ultimate Program (OJCUP).

You are playing league on Saturday am and would like to do both? No problem! We will try to schedule league games at UPI at 9am, so you can play in the tournament! Simply let us know in the registration form that you are playing on Saturday am!

DETAILS:

  • Where: UPI
  • When: September 6th, starting at 10:00am
  • Format: coed tournament, ideally 4M-3W
  • Cost: $35 by player (includes lunch, t-shirt)
  • How: register individually, and OCUA will place you in the team of your region

Questions on the tournament? Contact dev@ocua.ca for all your answers!


2013 Edition

The first edition of the O-Town Throwdown tournament was a big success! Despite the very bad weather (rain, rain and more rain), players had a great time, and spirit was the most important aspect of the day! Don't miss the 2014 edition of the tournament! It might happen in June, we will look into the best time for it.

Some pictures of the day are available HERE and HERE.

Official standing:

  1. Blue team: Gloucester/Vanier/Gatineau went undeafeated all day!
  2. Red team: Downtown Cougars went 3-1
  3. Green team: West End Wildcats went 2-2
  4. Black team: Under-represented Ninjas went 1-3
  5. White team: Ottawa South Otters went 0-4

 

File attachments: 

2014 Fall League

Adult Co-ed Recreational

League teams have multiple options to play in the fall. With the shortened season, most teams opt to play one weeknight (Mon-Thurs) and one day of the weekend (morning or afternoon). There will be an individual registration option on Wednesday evening for a HAT team. Get a discount when you register both a weeknight and a weekend team!

Speciality Leagues

Monday Under 29 League - New for 2014, we are expanding the U29 league to the fall! The league will continue to play on Monday nights at a central field.

Thursday Women's League - The Women's League runs on Thursday evenings (location TBD). Games start at either 6:30 or 8:30pm.

Friday 5x5 sub-on-the-fly League - Back for 2014, the 5x5 sub-on-the-fly coed league on Friday evening plays at Hillcrest High School.

Sunday 4x4 Gatineau League - New for 2014, OCUA & FUO are partnering to offer an indoor 4x4 league starting in the fall!

 

*** Registration is OPEN ****